Travel bookings via Egencia – new contract period and transition to credit card payment


The three-year agreement with Egencia was terminated as of June 29th 2018. UiS is now contracting party in the agreement with Egencia managed by the Public Procurement Office, DIFI. Access to the travel booking portal remains unaltered, and employees will keep their profiles at Egencia.

In connection with the entering of a new contract period, the university has decided to change the payment method from invoice to credit card payment. This has several advantages for the employees, including travel insurance. To faciliate this, the university has entered into an agreement with Eurocard. Please find a separate news bulletin on the employee website regarding the agreement with Eurocard.

Transition to credit card payment takes effect September 1st 2018. All travels booked via Egencia will then be charged to the credit card of your choice. This means that in order to make a travel booking after September 1st 2018, you must update your booking profile with your credit card details. The employee is free to choose what kind of credit card to use. Once you have updated your profile, you will not be required to do it again unless you get a new credit card.

NB! Employees (i.e. appointed travel bookers at UiS), booking travels on behalf of other employees, students or external visitors will not have the booking charged to their credit card. In these events, the booking is charged to the credit card belonging to the travelling employee, provided this employee has registered his/her credit card details in their booking profile. For visitors/students, an invoice will be sent to UiS.

HOW TO UPDATE YOU PROFILE WITH CREDIT CARD INFORMATION. Please note that this should only be done AFTER SEPTEMBER 1ST 2018.

  1. Click on your name at the top right hand corner, and access your profile.

  2. Go to “Payment method” and enter your credit card information.

If any questions please contact The procurement unit at UiS

 

 


Sist oppdatert av Åse Ormøy (14.08.2018)

Skriv ut artikkel print symbol